We are PropertyPortal.com Limited (company number 08786811) and our address is 6 Langdale Court, Witney, Oxon. OX28 6FG (referred to as "we" or "us" or "our"). We are the providers of the website PropertyPortal.com (referred to as the "Site").
We provide this Site for our members so that they can advertise properties online. "Our members" include: estate agents, commercial agents, letting agents, landlords, new homes developers and overseas property owners. We are not an estate agency.
A reference to "you" or "your" is a reference to a user of the Site or any of our services.
If you have a query about information relating to your property on the Site, please contact your estate agent or lettings agent directly or alternatively contact us by clicking this link.
If you would like to stop receiving marketing and communications from us please contact us by clicking this link or please write to the Customer Services Team, PropertyPortal.com Ltd, 10 Leys Villas, The Leys, Witney. Oxon. OX28 4DH.
If you have any questions about this Policy or our use of your personal information or would like to submit a subject access request or exercise your other data subject rights, please contact our Data Protection Officer by clicking this link or please write to The Data Protection Officer, PropertyPortal.com Ltd, 10 Leys Villas, The Leys, Witney. Oxon. OX28 4DH.
We will collect the information that you give to us when using our Site:
We will use this information:
We have a legitimate interest to process this information. These legitimate interests are
We will store the information summarised above for the following periods:
Sometimes we may use your personal information to provide marketing messages to you. We will always seek your consent before doing so and you can opt out of marketing and other communications at any time by making contact by clicking this link. You can always make use of the Site without having to agree to marketing. The types of things that we may do include:
If you have any concerns about the property data on the Site, please contact us by clicking this link and we will endeavour to resolve the issue promptly.
If you are a vendor or landlord of a property that is being actively marketed on the Site, please contact your estate agent or lettings agent directly.
If you have concerns about historical property information about a property featured on our Site and you can prove to us that you have a valid association to that property, please contact us by clicking this link.
We retain access to all personal information that we have collected from you or about you. Once your information has been passed to one of our members in the course of providing our services (most typically when you communicate with an estate agent through our Site) then that PropertyPortal member will have a copy of the information that you have provided within your enquiry and your contact details which they will use to get in touch with you. In relation to property data, it is provided to us by our members (or third parties that act on their behalf). Our members (or any third party that acts on their behalf) will be responsible for information in their possession and that information will be subject to any privacy terms or policies that the member has in place; we are not responsible for use (or misuse) of your information by any of our members.
When our service is available via the websites of our partners, those partners may have access to your information. We may also have links to other websites from our Site. We are not responsible for the content, security, privacy policies and practices of any other websites, even if you access them using links from this Site or if you can access this Site or use our services from them. We recommend that you check the policy of each website that you visit and make sure that you are comfortable with the terms of such policies before providing any personal information.
If our business is sold or merged, or if we sell or buy any business or assets, we may disclose your personal data to the prospective seller or buyer of such business or assets. We will make sure that any such transfer is done in a secure way.
If we offer or supply a service to you that is provided on our behalf by a third party we may have to pass your information to them in order to deliver the service. The categories of third parties (who are acting as a data processors) include: telephone call recording and our support ticketing systems. We may also use third parties to provide services on our behalf which may include processing (but not using themselves) your information e.g. to complete partial addresses or to augment the information we hold about you. In either case, we will not pass your information to anyone who is not also subject to adequate privacy commitments in our contract with them.
We will not otherwise disclose, sell or distribute your information to any third party without your permission unless we are required to do so by law or to obtain professional advice.
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers or contractors. Territories outside of the EEA may not have equivalent legal protections to those that apply within the EEA but we are under a duty to make sure that our suppliers and contractors located outside of the EEA continue to take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy. By submitting your personal data to us, you agree to this transfer, storing or processing.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We follow strict security procedures to ensure that your personal information is not damaged, destroyed or disclosed to a third party without your permission and to prevent unauthorised access to it. The computers that store the information are kept in a secure facility with restricted physical access and we use secure firewalls and other measures to restrict electronic access. If we are working with third parties, we will require them to have in place similar measures to protect your information.
Only employees who need access to your information to perform a specific job are granted access to personally identifiable information. We may require you to co-operate with our security checks before we disclose information to you. If you are a registered user, you can update the personal information that you give us at any time by viewing your My Listings page.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
You have the right to ask us not to process your personal data at any time.
You have the right to use our Site without consenting to marketing and communication services that we provide. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. We always use the most recently submitted form to be your current consent status. If you are a registered user, but not signed in when you submit a form, we will not be able to use your saved settings so will deem your consent choice to be as per the form you submit at the time. You can exercise your right to prevent such processing by selecting the specific options in the fields or forms when you become a registered user.
You have a right to request access to or rectification of your personal data which we hold about you. You also have a right to erase your personal data, to restrict the processing of your personal data and the right to receive your personal data that you have provided to us, the right to object to our processing of your personal data and a right to request that we transmit your personal data to another data controller.
Where we process your personal data because you have given us your consent to do so, you have the right to withdraw your consent at any time.
To exercise any of these rights, please contact the Data Protection Officer whose contact details are provided earlier in this policy.
You have the right to complain to the Information Commissioner's Office if you feel unhappy with the way we process your data. Please visit www.ico.org.uk for more information.
Any changes we may make to this Policy in the future will be posted on this page. Please check back frequently to see any updates or changes to this Policy.
Information about PropertyPortal.com, and its partnership with Tag It Scan It ("TagItScanIt" or "we"), Mobio and their websites:
You can browse our website without disclosing your personal data. You can download and install our mobile apps without disclosing your personal data.
Our website(s) do not enable our visitors to communicate with other visitors or to post information for access by others. Our website(s) includes web services links to third party web service providers, and as such are bound by their Privacy policies which can be obtained on request.
Aggregated information, such as information on traffic patterns within our site, is collected through various methods. We collect IP addresses through our websites. An IP address is a number that is automatically assigned to your computer when you surf the web. Web servers, the computers that "serve up" web pages, automatically identify your computer by its IP address, and when you request a page from our web sites, our servers log your IP address. Our sites do not link IP addresses to anything personally identifiable, so although your session will be logged, you will remain anonymous to us. This aggregated information is used to improve the function of our websites and may be shared with third parties.
We do not knowingly collect personal data from children. We do take specific steps to ensure certain of our services are accessed only by adults.
We give you the option of using a secure transmission method to send us the following types of personal data: primary personal data (such as name and contact details) and identifiers (such as credit card details).
We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from: unauthorized access, improper use or disclosure, unauthorized modification and unlawful destruction or accidental loss.
All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our customers’ personal data. We ensure that your personal data will not be disclosed to governmental and judicial authorities except as required by due process of law or if, in our best judgment, we deem it necessary to protect the safety of an individual or the public.
You can ask us by sending an email (firstname.lastname@example.org), whether we are keeping personal data about you.
If we do, then upon request and upon receiving satisfactory evidence of your identity, we will provide you, without charge, a readable copy.
We allow you to challenge the personal data that we hold about you and, where appropriate, you may have it erased, rectified, amended or completed.
We reserve the right to refuse to provide our visitors with a copy of their personal data, but will give reasons for our refusal. We allow you to challenge our decision to refuse to provide you with a copy of your personal data.